Tuesday, January 26, 2010

You should know these before setting up a Windows mail account

If you setup your email account, you will be stress free until you create another one. In such a way, if you configure your E-mail account in Windows Mail, you will never get irritated with it. Moreover, Windows Mail lets you send and receive messages from multiple email accounts. Therefore, you can setup Windows Mail to work with many types of providers from the biggest to the smallest ISP (Internet Service Providers). At the same time, you can easily manage the multiple E-mail accounts as each account in Windows Mail is organized by its own folder. Clicking a single button is fair enough to check for your messages from all your E-mail accounts.

Following are the important information needed when you are setting up a Windows Mail account.
• Your e mail address and password.
• The type of e mail server your e mail service uses.
• The address of the incoming and outgoing e mail servers used by your e mail provider.
Even if you are aware of your E-mail address and Password, you will get confused with your E-mail servers. Your E-mail providers should give this information for you. Here, we have given the address of the incoming and outgoing E-mail servers for some of the most popular E-mail services.
Normally, Windows Mail supports three types of E-mail servers. Therefore, you can easily find out which one of the E-mail service you are using for both incoming and outgoing E-mails.
Post Office Protocol 3 is well known as POP3 servers. This is used by most of the ISPs and E-mail services. It is especially used for personal E-mail accounts. They let you receive the E-mail messages until you check your E-mail at which point they’re transferred to the Computer. At the same time, messages will be deleted from the server when you check the E-mail.
Internet Message Access Protocol is well known as IMAP servers. It is used to work the E-mails without downloading them to the Computer. Moreover, you can preview, delete and organize the messages directly on the E-mail server. Copies will be stored on the server until you delete them. It is more common for business E-mail accounts.
Simple Mail Transfer Protocol is well known as SMTP servers. It handles the sending of your E-mail messages to the Internet. Moreover, it handles only the outgoing E-mail. It is used in conjunction with a POP3 or IMAP incoming E-mail server.
Description of incoming and outgoing e mail servers
Okay, we have discussed enough about the three types of servers. Now, you have to find the address out of your Incoming and Outgoing E-mail servers because, you have to enter address of each mail server when the setup process is going on. We have only two types of Incoming servers they are POP3 and IMAP.
POP3 is used for the most common type of incoming E-mail server for personal E-mail accounts. At the same time, SMTP is the only type of outgoing E-mail server that works with Windows Mail. Therefore, you don’t need to check the outgoing server type with your E-mail provider.
Usually, E mail server addresses have the same format. Most ISPs (named “myisp” in this example) have server addresses like this:
• Incoming server: pop.myisp.com (or imap.myisp.com, if they use an IMAP server)
• Outgoing server: smtp.myisp.com
If you want, you can easily substitute the name of the ISP in place or “myisp” in the given example. If it doesn’t work, you can check with your ISP.

Following are the important server addresses for the most popular E-mail services.

Yahoo!: pop.mail.yahoo.com (incoming) and smtp.mail.yahoo.com (outgoing)
• AOL: imap.aol.com (incoming) and smtp.aol.com (outgoing)
• Gmail: pop.gmail.com (incoming) and smtp.gmail.com (outgoing)

Once you become aware of all the above, you should be aware of outgoing E-mail server if it requires authentication as it has a check box for this when you set up a new E-mail account in Windows Mail. If feel difficulty to find the answer from your E-mail provider, you can try sending test messages with the check box selected and another one with the cleared check box to see which is working.

Remember, some of the E mail services, such as Yahoo! Mail, require a premium subscription for POP3 access.
What is the difference between Web-based e mail and Windows Live Mail
Remember, you cant send and receive Windows Live Hotmail in Windows mail because Windows Mail doesn’t support the HTTP servers being used by Hotmail. However, it is possible to set up Hotmail and other E-mail accounts to work with Windows Live Mail. Therefore, you can store and read the Hotmail messages even offline.
Windows Live Mail has come out with the familiar features of Windows mail, Mail Programs and the ability to enter the correct settings automatically for E-mail servers used by the popular E-mail services comprising AOL, Gmail, Windows Live Hotmail and Yahoo. At the same time, if you want, you can configure those accounts manually with the Windows Live Mail to make your work simpler.