Thursday, March 31, 2011

Tips: How to send and receive faxes from a computer without usingfaxmachines

As the days go by, the technology is becoming unbeatable. One of the proofs is the default feature of Windows “Windows Fax and Scan”. It is able to turn your computer into a fax machine and it’s big money and time saver. If you’re going to setup the fax with your computer, it should be properly equipped.
If you’re ready to send and receive faxes at your home, it is required to outfit the computer with a fax modem. The fax modem is not at all an expensive hardware that lets you communicate with a fax machine over a standard phone line. You can get it from any of your local or favourite hardware retailers as internal or external. If you’ve the internal fax modem, it will be directly plugged into your computer’s motherboard similar to the way a video or a sound card is plugged in. If you wish to go with the external fax modems, you can use with the serial or the USB ports of the computer.
If you're at work, another option is to see if your employer has a fax server—a dedicated computer equipped with multiple fax modems. Sending a fax using a fax server doesn't require you to add any special hardware to your PC. You just set up a connection with the fax server and go.
Now, let’s discuss about setting your computer up as a fax machine.
First, check if you’ve properly installed the fax modem and that is plugged into a standard analog phone line.
1.    First, click on the start button, select “All Programs” and then select “Windows Fax and Scan”. You can also get this option by just typing FAX in the search box.



Watch this video to learn how to set up a fax server (0:50)





2.    Now, it is required to click Fax at the bottom of the left side pane and then click New Fax on the toolbar to launch the Fax Setup Wizard.

3.    Then, click connect to a fax modem and follow the onscreen instructions.4.    If you wish to setup your computer only for sending faxes, you can click I’ll choose later; I want to create a new fax in the “Fax Setup Wizard”.Now, let’s discuss about setting a fax server upIt is required to confirm if the computer is connected to the network and you know the network address of the fax server (Example, \\faxserver).1.    First, click on the start button, select “All Programs” and then select “Windows Fax and Scan”. You can also get this option by just typing FAX in the search box.

2.    Now, if you wish to use Fax view, it is required to click Fax at the bottom of the left pane.3.    Then, it is required to click the tools menu and then click Fax Accounts.4.    After that, click Add.


5.    In the Fax Setup Wizard, click Connect to a fax server on my network and follow the onscreen
instructions.

6.    In order to perform the suggested steps, it is required to have the rights of system administrator.

Watch this video to learn how to set up a fax modem (0:44)



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